Reading the Attendance Report

How to interpret the badges, validation indicators, and filters on the Attendance Report.

The Attendance Report (Reports → Attendance Report) shows every clock record in your company, filterable by employee, location, date range, status, approval state, and validation outcome.

What the columns mean

Column	What it shows
Date	The day the employee clocked in (in your company's timezone).
Payroll #	The employee's payroll number, used for matching against external payroll vendors.
Employee	Full name (first + last).
Location / Shift	Which branch and shift the record is tagged with.
Clock In / Clock Out	Actual times in your company's timezone. Empty Clock Out means the record is still open.
Worked	Minutes between clock-in and clock-out. Computed from the times above.
GPS / Facial	Validation result: Pass, Fail, or N/A (validation not configured for that side).
Status	Overall clock state — usually `Clocked In` or `Clocked Out`.
Approval	Whether the variance has been reviewed by a supervisor. Shown only if a variance exists.

Filters

Above the table you have filters for: search (name or payroll number), location, date range (always enforced — defaults to today), status, approval state, and validation. The dashboard's "Failed Validations" widget links straight to the report with this filter applied.

Manual entry

If a manager has the Manage Clock-Ins permission, the Manual Entry button appears at the top right. Use it to backfill a record an employee forgot to log:

Pick the employee.
Pick a location (optional).
Set the date and clock-in time.
Optionally set a clock-out time (handles overnight shifts automatically — clock-out before clock-in adds a day).
Add a note explaining why the entry was created — this is saved in the comment field on the record.

The record is marked as a manual entry and tagged with the manager who created it.

Approving variances

Click any row to open the detail modal. Pending variances can be approved or rejected from there, or in bulk by selecting multiple rows.

Downloading

The Download Clock-ins button at the top right exports the filtered view as an Excel file with these columns: Date, Payroll Number, Name, Surname, Branch, Shift, Agreed Clock In/Out, Actual Clock In/Out, validation results, and Auto Clocked Out.